Crow Canyon Archaeological Center
Donor Bill of Rights
The Donor Bill of Rights declares that donors (online or offline) have the right to be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
This Confidentiality Policy has been created to protect the privacy of the Crow Canyon Archaeological Center’s constituents (donors and non-donors) whose records are maintained in electronic files, the Altru database, and paper files. At the same time, it is designed to provide board members, volunteers, and staff with clear guidelines when dealing with confidential information. We all have an important duty to respect and protect the privacy of individuals we are working with, both in terms of recorded information and that which is known to us.
- Constituent information shall not be given to persons other than those who are involved with the cultivation, solicitation, or stewardship effort, or those who need that information in the performance of their duties for Crow Canyon.
- The nature of development and certain board-related activities, such as identifying and cultivating prospective board members, often calls for sharing biographical and confidential information about prospects and donors with volunteers and board members. Whenever possible, staff will compile biographical, background, and donor information and provide it to board members or volunteers in a summary format, providing only as much detail, beyond what is publicly available from the Internet or published sources, as the purpose of the request requires.
- All information that is disseminated in print shall me clearly marked CONFIDENTIAL.
Access to Information by a Constituent
It is Crow Canyon’s policy to permit any individual who requests to view their constituent records to do so. The Director of Development should be notified immediately as a matter of record.
A donor has the right to request anonymity for a specific gift or their overall giving. Such requests will be recorded in such a way that the donor’s name and gift will be excluded from published lists, reports, articles, recognition plaques, and public discussion. Information on anonymous donors will be flagged prominently as “anonymous” in all paper files and electronic records.
Requests for anonymity must be respected by all staff whose work on the gift necessitates knowledge of the gift and the donor’s identity. Discussion of the gift should only occur on a “need to know” basis, which may include a volunteer who was directly involved with the donor and the gift.
Crow Canyon respects the privacy of its constituents and protects personal information. The Center does not rent, sell, or trade its mailing lists or contact information (including names, addresses, telephone numbers, and e-mail addresses). If at any time a constituent asks not to receive mail or to be removed from any of our communications, they can do so by contacting the Development office.